Outdoor Dance Floor Rental Pricing: Costs Explained

Planning a party or event outdoors? You might be thinking about how to get everyone moving and grooving without worrying about muddy grass or uneven ground. That’s where outdoor dance floor rentals come in. But before you start picturing your guests busting moves under the stars, you probably want to know: How much is this going to cost me?

I’ve been there—trying to figure out the ins and outs of outdoor dance floor rental pricing can feel like decoding a secret language. So, let’s break it down together, step by step, with some real talk and practical tips.

What Affects Outdoor Dance Floor Rental Pricing?

First things first, the price isn’t just a flat fee. It depends on a bunch of factors. Here’s what usually plays a role:

• Size of the dance floor: Bigger means more expensive. Makes sense, right? More space for dancing means more materials and labor.

• Location and delivery: If you’re in a remote spot or somewhere tricky to access, expect delivery fees to go up.

• Setup and teardown: Some companies include this in the price, others charge extra. Don’t forget to ask!

• Additional features: Ramps for accessibility, dance floor covers for weather protection, or even heating for chilly nights can add to the cost.

  
  

So, when you’re asking about outdoor dance floor rental pricing, you’re really asking about a package tailored to your event’s needs.

Breaking Down Outdoor Dance Floor Rental Pricing

Let’s get into some numbers. Keep in mind, these are ballpark figures based on typical rentals in southern Oklahoma and north Texas, where Journey Productions operates.

• Small dance floors (8X8 feet): Usually start around $200 to $400 for a day. Perfect for intimate gatherings or small backyard parties.

• Medium dance floors (12X12 feet): These can range from $300 to $600 per day. Great for weddings, corporate events, or medium-sized celebrations.

• Large dance floors (16X20 feet and up): Expect to pay $500 or more. These are for big events where you want everyone on their feet.

  
  

Remember, these prices often do not include delivery, setup, and teardown. Some companies might charge extra for weekend events or holidays.

If you’re renting other party equipment like tents or tables, bundling with the same company might lower your overall cost.

Outdoor event setup featuring a wooden dance floor adorned with string lights, surrounded by elegantly decorated tables with floral arrangements.

How many people does a 16X20 dance floor hold?

This is a question I get asked a lot. A 16X20 dance floor is a popular choice because it strikes a nice balance between space and cost. But how many dancers can it actually fit?

The general rule of thumb is to allow about 4 square feet per person on the dance floor. So, a 16X20 floor is 400 square feet. Divide that by 4, and you get about 80 people.

Sounds like a lot, right? But here’s the catch: not everyone will be dancing at the same time. Usually, about 50-60% of your guests will hit the floor at once. So, if you’re expecting 150 guests, a 16X20 dance floor should be just right.

Tips for Choosing the Right Outdoor Dance Floor Rental

Picking the right dance floor isn’t just about size and price. Here are some tips to make sure you get the best fit for your event:

1. Think about the surface: Grass, concrete, or gravel? Some floors work better on certain surfaces. For example, interlocking tiles are great for uneven ground.

2. Check the weather plan: Outdoor events are unpredictable. Ask if the rental company offers weather protection options like covers or canopies.

3. Accessibility matters: If you have guests with mobility challenges, make sure the dance floor is easy to access with ramps or smooth edges.

4. Lighting and ambiance: Some dance floors can be paired with uplighting to set the mood.

5. Ask about setup time: You don’t want your dance floor arriving late or taking forever to set up. Confirm how long it takes and when it will be ready.

   
   

Why Renting from a Local Company Makes a Difference

When it comes to outdoor dance floor rental pricing, working with a local company like Journey Productions in southern Oklahoma and north Texas can save you headaches and money.

• Faster delivery and setup: No long-distance shipping delays.

• Better knowledge of local venues: They know what works best for your area’s weather and terrain.

• Personalized service: You’re not just a number; you get real people who care about your event.

• Bundled rentals: Need tents, tables, or sound systems? One-stop shopping can be a lifesaver.

  
  

Plus, supporting local businesses means you’re helping your community thrive. Win-win!

Under a twinkling string light canopy, a spacious event tent is set up with tables and chairs, creating a charming and inviting atmosphere for gatherings or celebrations.

Ready to Dance? Here’s How to Get Started

So, you’ve got the basics down. You know what affects outdoor dance floor rental pricing, how many people a 16X20 floor can hold, and why local rentals rock. Now, what’s next?

• Make a guest list: This helps you figure out the size you need.

• Pick your date and location: Some rental companies book up fast, especially in peak seasons.

• Ask about extras: Lighting, weather protection, and setup details.

• Book early: The sooner, the better to lock in your date and price.

  
  

If you want a hassle-free experience with a company that knows the ropes in southern Oklahoma and north Texas, check out outdoor dance floor rental cost options with Journey Productions. They make it easy to get the perfect dance floor for your event without breaking the bank.

Now, all that’s left is to pick your playlist and get ready to dance the night away!